Job Purpose

The Personal Assistant will provide high-level administrative and organizational support to a senior official, ensuring the efficient management of daily priorities, communications, meetings, and official engagements. The role requires discretion, professionalism, sound judgment, and the ability to manage sensitive information in a confidential government environment.

Key Responsibilities

• Manage the senior official’s calendar, appointments, meetings, and daily schedule.
• Coordinate internal and external meetings, official visits, and events.
• Prepare meeting agendas, briefing materials, presentations, and supporting documents.
• Record meeting minutes and follow up on assigned actions and deadlines.
• Draft, review, and organize correspondence, reports, and official communications.
• Receive and prioritize telephone calls, emails, requests, and visitors.
• Coordinate travel arrangements, itineraries, transportation, and accommodation when required.
• Maintain accurate and secure electronic and physical filing systems.
• Liaise professionally with government departments, external organizations, partners, and other stakeholders.
• Monitor priorities and provide timely reminders regarding commitments and deadlines.
• Support the coordination of administrative procedures in line with the entity’s policies.
• Handle confidential and sensitive information with the highest level of discretion.
• Perform other relevant administrative duties as assigned.

Qualifications and Experience

• Bachelor’s degree in Business Administration, Public Administration, Management, or a related field.
• Minimum of [3–5] years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
• Previous experience within a governmental, public-sector, diplomatic, or highly regulated environment is preferred.
• Strong proficiency in Microsoft Office, including Word, Excel, PowerPoint, Outlook, and Teams.
• Excellent written and verbal communication skills in [Arabic and English].
• Experience preparing formal correspondence, reports, and meeting documentation.

Core Competencies

• High level of integrity, discretion, and confidentiality.
• Excellent organization and time-management skills.
• Strong attention to detail and accuracy.
• Ability to prioritize competing demands and work under pressure.
• Professional communication and stakeholder-management skills.
• Sound judgment, initiative, and problem-solving ability.
• Awareness of government protocols and professional etiquette.
• Flexibility and reliability in responding to changing priorities.
• Ability to work independently and collaboratively.

Additional Requirements

• Willingness to work outside standard office hours when required.
• Ability to attend official meetings, events, or travel when necessary.
• Successful completion of any required background, security, or eligibility checks in accordance with applicable laws and governmental procedures.